- Automate business processes with Microsoft PowerApps and Microsoft Flow built right into a SharePoint list or library. Maximum number of users: unlimited. FastTrack deployment support with purchase of 50+ seats at no extra cost. 24/7 phone and web support.
- SharePoint automatically creates a Team Site when you create a group in the Office 365 Admin Center. Use this Team Site to save documents for collaboration within your team. Office 365 creates a OneDrive folder for each user account that users should use for personal files that don’t require collaboration.
- Automate business processes with Microsoft PowerApps and Microsoft Flow built right into a SharePoint list or library. Maximum number of users: unlimited. FastTrack deployment support with purchase of 50+ seats at no extra cost. 24/7 phone and web support.
- Pitt Information Technology provides Office 365, a powerful set of online services that encompasses email, calendaring, file sharing, video, collaboration tools, and more. Pitt Email (Outlook) is part of the Office 365 platform. My Sites (SharePoint Online) is included with Office 365.
- O365 Sharepoint Dlp
- O365 Sharepoint Delete Folders
- O365 Sharepoint Delete Folders
- Sharepoint Online Sign In
Jul 01, 2016 Office 365 Sharepoint Reset We have an office 365 subscription for our employees in our Company. I have been meaning to setup Sharepoint for while and after many attempts over the years I thought I would try again.
-->Microsoft SharePoint is a cloud-based service that helps organizations share and manage content, knowledge, and applications to:
- Empower teamwork
- Quickly find information
- Seamlessly collaborate across the organization
The resources on this page are designed to get you started. Depending on the needs of your organization, you may want to read about migration and governance options before you start rolling SharePoint out to your users. If you're ready to get started with SharePoint, read about collaboration options and how to create a modern intelligent intranet. As you roll out SharePoint to your organization, remember to train your users to help them get the most out of these tools.
If you're just starting out with SharePoint, learn about the FastTrack onboarding and adoption services, find a SharePoint certified partner, or visit the SharePoint community.
Once you're using SharePoint, get the OneDrive sync app and the mobile app. You can also suggest a feature.
Migration
If you have files on-premises that you need to move to SharePoint in Microsoft 365, or if you're still using SharePoint Server, the resources in this section can help you get started.
| If you're looking for this information: | Go to this resource: |
|---|---|
| How to migrate content from file shares, SharePoint Server, or other cloud providers to OneDrive in Microsoft 365 | Migrate content to OneDrive How to migrate from on-premises file shares to Microsoft 365 The SharePoint Migration Tool |
| How to connect your existing on-premises SharePoint sites to SharePoint in Microsoft 365 | Hybrid for SharePoint Server |
Governance
If your organization has legal or other requirements that govern the handling of data, or if you have sensitive or confidential information that you want to protect, these references can help you configure SharePoint for your governance standards and policies.
| If you're looking for this information: | Go to this resource: |
|---|---|
| How to ensure that you retain files for a specified period of time, or delete them on a specified schedule | Overview of retention policies OneDrive retention and deletion |
| How to classify documents based on the sensitivity of the information | Overview of sensitivity labels Enable sensitivity labels for Office files in SharePoint and OneDrive |
| How to prevent the loss or exfiltration of important data in documents emails | Overview of data loss prevention |
| Search for in-place items such as email, documents, and instant messaging conversations | Content Search in Microsoft 365 |
If you use OneDrive in your organization and you want to protect important files by saving them to the cloud, govern how much storage space users get, or govern how users sync file, these references will help you configure your policies.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Protect important files on users' desktops or in their Documents folder | Redirect and move Windows known folders to OneDrive |
| Control how users sync files to their devices | Use Group Policy to control OneDrive sync settings |
| Configure the amount of storage space users have in OneDrive | Set the default storage space for OneDrive users |
Collaboration
SharePoint provides a rich collaboration environment where people inside and outside your organization can work together, coauthoring document. Microsoft 365 provides a variety of options to help you create a secure and productive file collaboration environment that meets the needs of your organization. Use these resources to get started.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Learn about secure collaboration in Microsoft 365 | Set up secure collaboration with Microsoft 365 |
| Learn about file collaboration and how to plan your implementation | Intro to file collaboration in Microsoft 365 File collaboration in SharePoint with Microsoft 365 |
| Learn about collaborating with people outside your organization | External sharing overview Collaborate with guests |
| Use the security and compliance features in Microsoft 365 to help secure your guest sharing environment | Create a secure guest sharing environment |
Modern intranet
SharePoint provides a rich set of tools to help you create and maintain your organization's intranet. Use these resources to get started.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Learn about the different types of SharePoint sites | Plan your SharePoint site |
| Select whether to allow users to create their own sites | Manage site creation |
| Learn how to plan an intelligent intranet for your organization | Plan an intelligent SharePoint intranet Planning your SharePoint hub sites |
Training
Administrators are often called upon to teach others in the organization how to use new technologies. Use these resources to help your users be successful with SharePoint in Microsoft 365.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Set up a customizable training portal with Microsoft training content for your organization | Microsoft 365 learning pathways |
| Show your users the basics of SharePoint | SharePoint training |
Customization
SharePoint provides a wide range of options for customization. We recommend using the out-of-box features and functionality as much as possible to meet your organization's needs. If you do need to customize SharePoint, see these references.
| If you're looking for this information: | Go to this resource: |
|---|---|
| Understand how to customize SharePoint using modern tools and techniques | Customizing SharePoint |
| Build SharePoint Framework solutions, apps, add-ins, and solutions | SharePoint development |
Related topics
-->Traditionally, SharePoint permissions have been managed through a set of permissions groups within a site (Owners, Members, Visitors, etc.). In SharePoint in Microsoft 365, this remains true for some types of sites, but additional options are available and SharePoint is part of a much broader set of capabilities for secure collaboration with Microsoft 365.
The three main types of sites in SharePoint are:
- Team sites - Team sites provide a collaboration environment for your teams and projects. Each team site, by default, is part of a Microsoft 365 group, which includes a mailbox, shared calendar, and other collaboration tools. Team sites may also be part of a team in Microsoft Teams. Permissions for team sites are best managed through the associated Microsoft 365 group or Teams team.
- Communication sites - Communication sites are for broadcasting news and status across the organization. Communication site permissions are managed by using the SharePoint Owners, Members, and Visitors groups for the site.
- Hub sites - Hub sites are team sites or communication sites that the administrator has configured as the center of a hub. They're designed to provide connection between related sites through shared navigation. Permissions for hub sites can be managed through the Owners, Members, and Visitors groups, or through the associated Microsoft 365 group if there is one. Special permissions are needed to associate sites to a hub.
Team site permissions and Microsoft 365 Groups
By default, each SharePoint team site is part of an Microsoft 365 group. a Microsoft 365 group is a single permissions group that is associated with various Microsoft 365 services. This includes a SharePoint site, an instance of Planner, a mailbox, a shared calendar, and others.
When you add owners or members to the Microsoft 365 group, they're given access to the SharePoint site along with the other group-connected services. Group owners become site owners, and group members become site members.
It's possible to manage SharePoint site permissions separately from the Microsoft 365 group by using SharePoint groups, but we recommend against it. In such a case, group members will continue to have access to the site, but users added directly to the site won't have access to any of the group services. The exception is view-only access - Microsoft 365 groups don't have a visitors permission for view-only access, so any users you wish to have view permissions on the site must be added directly to the visitors group on the site.
Using team sites with Teams
Microsoft Teams provides a hub for collaboration by bringing together various services including a SharePoint team site. Within the Teams experience, users can directly access SharePoint along with the other services. Each team is associated with a Microsoft 365 group and Teams uses that group to manage its permissions.
For scenarios where a SharePoint site is used with Teams, we recommend doing all permission management through Teams. As with Microsoft 365 groups, team owners become site owners and team members become site members. View-only permissions are managed through the site.
For details about how SharePoint and Teams interact, see How SharePoint and OneDrive interact with Microsoft Teams.
Communication site permissions
Communication sites aren't connected to Microsoft 365 groups and use the standard SharePoint permissions groups:
- Owners
- Members
- Visitors
Normally with communication sites, you'll have one or more owners, a relatively small number of members who create the content for the site, and a large number of visitors who are the people you're sharing information with.
You can give people permissions to the site by adding individual users, security groups, or Microsoft 365 groups to one of the three SharePoint groups. (Nested security groups can cause performance issues and are not recommended.)
If a communication site is used by members of a team in Teams, you may want to add the Microsoft 365 group associated with the team to the members group of the communication site. This will allow members of the team to create content in the communication site.
The visitors group is a good place to use security groups. In many organizations, this is the easiest way to add large numbers of users to a site.
For information about how to share a site, see Share a site.
Hub site permissions
Managing the permissions of a hub site is dependent on the underlying type of site. If the site is a group-connected team site, then you should manage permissions through the Microsoft 365 group. If it's a communication site, then you should manage permissions through the SharePoint groups.
Hub site owners define the shared experiences for hub navigation and theme. Hub site members create content on the hub as with any other SharePoint site. Owners and members of the sites associated with the hub create content on their individual sites.
O365 Sharepoint Dlp
The SharePoint admin must specify which users can connect other sites to the hub. This is done in the SharePoint admin center and cannot be changed by site owners.
Shareable links
Giving people permissions to a site, group, or team gives them access to all site content. If you want to share an individual file or folder, you can do so with shareable links. There are three primary link types:
- Anyone links give access to the item to anyone who has the link, including people outside your organization. People using an Anyone link don't have to authenticate, and their access can't be audited.
- People in your organization links work for only people inside your Microsoft 365 organization. (They don't work for guests in the directory, only members).
- Specific people links only work for the people that users specify when they share the item.
You can change the type of link that is presented to users by default for each site.
O365 Sharepoint Delete Folders
For more about the different types of sharing links, see Securing your data.
Guest sharing
The external sharing features of SharePoint let users in your organization share content with people outside the organization (such as partners, vendors, clients, or customers). You can also use external sharing to share between licensed users on multiple Microsoft 365 subscriptions if your organization has more than one subscription. Planning for external sharing should be included as part of your overall permissions planning for SharePoint.
SharePoint has external sharing settings at both the organization level and the site level (previously called the 'site collection' level). To allow external sharing on any site, you must allow it at the organization level. You can then restrict external sharing for other sites.
Whichever option you choose at the organization or site level, the more restrictive functionality is still available. For example, if you choose to allow sharing using Anyone links, users can still share with guests, who sign in, and with internal users.
External sharing is turned on by default for your organization. Default settings for individual sites vary depending on the type of site. See Site level settings for more information.
To set up guest sharing for a site, see Collaborate with guests in a site.
Security and privacy
O365 Sharepoint Delete Folders
If you have confidential information that should never be shared externally, we recommend storing the information in a site that has external sharing turned off. Create additional sites as needed to use for external sharing. This helps you to manage security risk by preventing external access to sensitive information.
SharePoint and OneDrive integration with Azure AD B2B (Preview)
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Azure AD B2B provides authentication and management of guests. Authentication happens via one-time passcode when they don't already have a work or school account or a Microsoft account (MSA).
With SharePoint and OneDrive integration, the Azure B2B one-time passcode feature is used for external sharing of files, folders, list items, document libraries and sites.
With Azure B2B integration, all guests are added to the directory and can be managed using Microsoft 365 security and compliance tools. We encourage you to try the SharePoint and OneDrive integration with Azure AD B2B.
Sharepoint Online Sign In
See also